EMPLOYEE SELF SERVICE

Employee Self Service (ESS)

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  • The ESS module is a self-service portal that allows employees to:
    • View "My Requests"
    • Create a "New Request"
    • View "My Inbox"

  • The ESS portal is categorised in the following sections:
    • General HR requests. This section allows you to create different categories for HR requests (Example: General requests, IR requests, Salary confirmation etc.). When an employee submits a request, the request is sent to the "Inbox" of all administrators linked to the specific category. Full track record of requests conversations can be viewed by employee and respondent
    • View Vacancies (published in Recruitment and selection module)
    • Request Resignation
    • Leave (Only available if Leave Module is purchased – see Leave module feature list)

  • My Details: this is part of the Self Service Portal (ESS) that allows employees to;
    • View My Organisation
    • View My Preferences
    • View / Edit My Details
    • View My Payslip
    • View My Organisation: This section allows an employee to see in which subgroup and at what level one is in, within the Organisation Structure by expanding and contracting the structure
    • View My Preferences: An employee can select a page they want to have as their system landing page .i.e. the first page seen when logging into the system
      • Select preferences
      • Save preferences
    • My Payslip: An employee can search for a payslip stored in the system. The search criteria includes the following:
      • Document Description
      • Document Type (Drop down)
      • Document Date Between (calendar provided)
    • And date: (calendar provided) An important part of the ESS portal is a section that allows employees to update their own information. When accessing the module, the employee has to accept the provided terms and conditions. Once confirmed, the following sections and fields are available for update or view:
      • Personal Details
        • Surname (Hide, View or Edit)
        • Trading Name (Hide, View or Edit)
        • Name (Hide, View or Edit)
        • Other Names (Hide, View or Edit)
        • Initials (Hide, View or Edit)
        • Title (Hide, View or Edit)
        • Known As (Hide, View or Edit)
        • Home Language (Hide, View or Edit)
        • Middle Name (Hide, View or Edit)
        • Income Tax Reference Number (Hide, View or Edit)
        • Employee Number (Hide, View or Edit)
        • Age (Hide, View or Edit)
        • Maiden Name (Hide, View or Edit)
      • Contact Details
        • Home Telephone Number (Hide, View or Edit)
        • Work Telephone Number (Hide, View or Edit)
        • Mobile Telephone Number (Hide, View or Edit)
        • E-mail Address (Hide, View or Edit)
        • Fax Number (Hide, View or Edit)
        • Skype Name (Hide, View or Edit)
      • Biographical Details
        • Gender (Hide, View or Edit)
        • Race (Hide, View or Edit)
        • Ethnic Group (Hide, View or Edit)
        • Citizenship (Hide, View or Edit)
        • Nationality (Hide, View or Edit)
        • Birthday (Hide, View or Edit)
        • ID Number (Hide, View or Edit)
        • Marital Status (Hide, View or Edit)
        • Marital Date (Hide, View or Edit)
        • Disabled (Hide, View or Edit)
        • Type of Disability (Hide, View or Edit)
        • Change of Citizenship (Hide, View or Edit)
      • License / Passport
        • Passport (Hide, View or Edit)
        • Visa (Hide, View or Edit)
        • License (Hide, View or Edit)
        • Work Permit (Hide, View or Edit)
      • Next of Kin
        • Add multiple next of kin records
        • Surname (Hide, View or Edit)
        • First Name (Hide, View or Edit)
        • Other Names (Hide, View or Edit)
        • Initials (Hide, View or Edit)
        • Title (Hide, View or Edit)
        • Preferred Name (Hide, View or Edit)
        • Relationship (Hide, View or Edit)
        • Date of Birth (Hide, View or Edit)
        • Home Telephone Number (Hide, View or Edit)
        • Work Telephone Number (Hide, View or Edit)
        • Mobile Phone Number (Hide, View or Edit)
        • Gender (Hide, View or Edit)
        • Nationality (Hide, View or Edit)
        • ID Number (Hide, View or Edit)
        • Passport Number (Hide, View or Edit)
        • Emergency Contact (Hide, View or Edit)
        • Next of Kin (Hide, View or Edit)
        • Alternative Number (Hide, View or Edit)
        • Email (Hide, View or Edit)
        • Preferred Method of Contact (Hide, View or Edit)
        • Skype (Hide, View or Edit)
        • Maiden Name (Hide, View or Edit)
      • Previous Experience
        • Add multiple experience records
        • Employer
        • Position
        • Specify a specific project (optional)
          • Ability to select from a list of projects from the "Resource Planning" module
          • Project Name
          • Value of project
          • Project Description
          • Responsibilities
          • Industry relevant (Yes / No)
          • Start Date
          • End Date
          • Reference
          • Reference Contact
          • Notes
      • Qualifications
        • Add multiple qualifications
        • Qualification Title (Hide, View or Edit)
        • Institution (Hide, View or Edit)
        • Name on Certificate (Hide, View or Edit)
        • Qualification Credits (Hide, View or Edit)
        • Number of Credits Obtained (Hide, View or Edit)
        • Start Date (Hide, View or Edit)
        • End Date (Hide, View or Edit)
        • Subjects (Hide, View or Edit)
        • In Progress (Hide, View or Edit)
      • Professional Memberships
        • Add multiple membership associations
        • Membership Type
        • Institute
        • Membership Number
        • Expiry date